b
blueprintsbyaly

Alyson W

@blueprintsbyaly

Meetings Manager

United States
English
About me
I am a detail-driven Meetings & Event Planner with 19+ years of experience managing the full lifecycle of conferences and special events for nonprofit associations. I specialize in end-to-end logistics, including vendor coordination, budgeting, and on-site troubleshooting for events ranging from board meetings to national conferences with 475+ attendees.... Read more

Skills

b
blueprintsbyaly
Alyson W
Offline • 
Average response time: 1 hour

See my services

Event Management
I will create a professional event plan, timeline, and checklist
From$35 / projectMore details
Event Management
I will create your event run of show or event documents
From$35 / projectMore details

Portfolio

Work experience

AAOE

Meetings Manager

AAOE • Full-time

Oct 2021 - Jul 2026 • 4 yrs 9 mos

Previously Meetings & Operations Specialist (Jan 2023 – June 2024), Meetings & Member Services Coordinator (May 2022 – Dec 2022), Administrative Coordinator (Oct 2021 – Apr 2022) • Planned and executed the Annual Conference (475+ attendees, 200 exhibitor booths) and regional meetings (20-100 attendees), managing every detail from concept through on-site coordination. • Ran vendor sourcing, RFPs, and contract negotiation for events ranging from 10-20 person board meetings to multi-day conferences requiring full convention-center space, coordinating logistics for 475+ attendees and 150+ exhibitors. • Managed online registration systems end-to-end, including financial reconciliation, attendee outreach, and post-event surveys used to improve future events. • Produced conference materials, signage, speaker documentation, and event collateral to elevate the on-site attendee experience. • Coordinated housing, shipping, venue logistics, and vendor compliance across the full event footprint, resolving issues in real time. • Tracked and reported on event performance metrics and handled attendee inquiries directly to ensure a positive experience.