Arfan Ahmad

Admin Officer – Divisional & District Administration Department

Jan 2019 - Nov 2025 • 6 yrs 10 mos

Admin Officer – Divisional & District Administration Department Responsible for planning, coordinating, and executing administrative and security operations during elections, public events, natural disasters, and other departmental functions, ensuring timely reporting, resource allocation, and effective communication with relevant authorities. Key Responsibilities: 1. Prepare and submit comprehensive data to the Election Office regarding personnel deployment and staff strength from various departments during elections. 2. Assist in implementing election security orders, including deployment of staff and management of logistics. 3. Compile and provide detailed data of affected individuals to the State Disaster Management Authority during natural calamities. 4. Prepare detailed compensation reports for disaster-affected individuals. 5. Develop security plans and resource allocation for various events, including Islamic festivals, strikes, protests, and public functions. 6. Assess personnel requirements and coordinate their deployment efficiently. 7. Supervise and assign duties to staff during events and emergency situations. 8. Maintain accurate records and reports using Microsoft Excel, Word, and PowerPoint for documentation and presentations. 9. Coordinate with multiple departments and stakeholders to ensure smooth execution of administrative and security tasks. Relevant Skills: 1. Advanced proficiency in Microsoft Excel for data management, analysis, and reporting. 2. Skilled in Microsoft Word for documentation and official correspondence. 3. Competent in Microsoft PowerPoint for presentations and briefing materials. 4. Strong organizational and planning skills to manage personnel deployment and logistics. 5. Effective communication and coordination skills for interdepartmental collaboration. 6. Ability to prepare accurate reports and briefings under tight deadlines. Impact / Outcomes: 1. Ensured timely and accurate reporting to Election and Disaster Management

Senior Computer Operator (Scale-15) - Revenue Employees Cooperative Housing Society

Jun 2010 - Jan 2019 • 8 yrs 7 mos

Responsible for accurate management, processing, and reporting of housing society data, including allotment, installment collection, budgeting, and financial coordination. Ensures smooth execution of computerized processes for plot allocation and post-allotment administration. Key Responsibilities: 1. Prepare and maintain comprehensive data of allottees, including plot details categorized by size and type. 2. Execute computerized draw of lots and initial allotment procedures, generating plot allocation lists. 3. Monitor installment payments (complete and partial) on various schedules: bi-weekly, monthly, quarterly, half-yearly, nine-monthly, and annually. 4. Issue and track post-allotment notices for pending payments. 5. Maintain detailed records of staff, salaries, and monthly/annual expenses. 6. Prepare budgets, financial summaries, and periodic reports for management review. 7. Provide briefings and installment reports to allottees. 8. Coordinate and ensure timely payments to contractors. Relevant Skills: 1. Advanced proficiency in Microsoft Excel (formulas, pivot tables, charts, and data analysis). 2. Competent in Microsoft Word, Outlook, and PowerPoint for documentation and reporting. 3. Experience with database management systems and housing society management software. 4. Strong numerical and accounting skills for budgeting and installment tracking. 5. Ability to generate detailed reports and perform data analysis. 6. Effective communication skills for coordinating with staff, allottees, and contractors. Key Competencies: 1. Organizational and planning skills to manage multiple tasks and deadlines. 2. Problem-solving skills for addressing incomplete or delayed payments. 3. Confidentiality and integrity in handling sensitive financial and personal data.

Data Management and Reporting – Regional Police (Crime & Traffic)

Jan 2007 - Jun 2010 • 3 yrs 5 mos

Data Management and Reporting – Regional Police (Crime & Traffic) During my tenure (2007-2010) as a Police Constable assigned as a Computer Operator, I was responsible for systematically collecting, organizing, and managing comprehensive regional police data. This included crime statistics categorized by district, tehsil, and police station, as well as traffic violation and fine records organized by vehicle type, violation type, and location. I prepared detailed reports on monthly, quarterly, half-yearly, nine-month, and annual bases to ensure timely and actionable information for operational planning. To achieve this, I leveraged Microsoft Excel, using advanced formulas, pivot tables, charts, and conditional formatting, along with other tools to maintain data accuracy, consistency, and efficiency. My work involved compiling large datasets, cleaning and validating information, and creating structured reports that could be easily accessed and analyzed by senior officers. As a result, I significantly improved the accuracy, reliability, and accessibility of police data. The reports I generated enabled data-driven decision-making, streamlined reporting processes, and facilitated strategic planning for crime prevention, traffic management, and personnel deployment across the region. Relevant Skills Data Entry and Management Microsoft Excel / Google Sheets Spreadsheet Formulas & Functions Typing Speed and Accuracy Data Cleaning and Organization Database Maintenance Report Preparation and Documentation Record Management Attention to Detail Time Management and Confidential Data Handling