Cisca

Personal Assistant and Admin Support for a Digital Agency

Jul 2026 - Present • 2 mos

The client was a digital agency owner juggling multiple client accounts, creative projects, and daily business operations entirely alone with no personal assistant support in place, causing missed deadlines, disorganized schedules, and declining client satisfaction. As a dedicated Personal Assistant, Personal Virtual Assistant, and Executive Assistant, took complete ownership of executive calendar management, email inbox management, meeting scheduling across multiple time zones, client communication handling, data entry, and document preparation using Google Workspace, Notion, and Trello to keep all agency operations running smoothly and efficiently. Served as a trusted administrative assistant and executive virtual assistant by preparing detailed client reports, managing confidential contracts, coordinating with designers and copywriters, and handling all sensitive business correspondence with complete professionalism and discretion throughout the engagement. Conducted thorough web research, internet research, and market research to support client campaign strategies and business development decisions, while automating repetitive administrative workflows including follow up emails, meeting reminders, and weekly report generation using Zapier, saving the agency owner several hours of manual work every week. Personal Assistant, Executive Assistant, Personal Virtual Assistant, Administrative Assistant, Social Media Virtual Assistant, Executive Virtual Assistant, Virtual Assistant, Calendar Management, Email Management, Data Entry, Web Research, Market Research, Zapier Automation, Google Workspace, Notion, Trello, Admin Support, Travel Coordination, Report Preparation, Client Management, Meeting Coordination

Make.com Automation and Personal Virtual Assistant for a Growing Consultancy

Jun 2026 - Jul 2026 • 1 mo

The client was a busy business consultant spending the majority of their working day on repetitive manual tasks, inbox management, client follow ups, and data entry instead of focusing on delivering high value consulting work and growing their revenue. As a dedicated Personal Assistant, Personal Virtual Assistant, and Executive Assistant, took complete ownership of all daily administrative operations including executive calendar management, email inbox management, meeting scheduling, client communication handling, data entry, and document preparation using Google Workspace, Notion, Trello, and Microsoft Office to ensure the consultant focused entirely on their highest value work without distraction. Simultaneously designed and deployed a comprehensive Make.com automation system connecting the client's CRM, Gmail, Google Sheets, Calendly, Slack, and invoicing platform into one seamless automated ecosystem. Automated the complete client onboarding workflow including welcome emails, document sharing, calendar confirmations, and CRM contact creation, ensuring every new client received a consistently professional experience without any manual involvement. Configured Make.com automation for invoice generation, payment reminders, weekly report delivery, and lead capture workflows, saving the client over ten hours of manual work every week and delivering measurable improvements in client satisfaction and overall business efficiency. Make.com Automation, Make.com, Personal Assistant, Personal Virtual Assistant, Executive Assistant, Administrative Assistant, Social Media Virtual Assistant, Executive Virtual Assistant, Virtual Assistant, Calendar Management, Email Management, Data Entry, Web Research, Zapier Automation, n8n Automation, Google Workspace, Microsoft Office, Notion, Trello, CRM Automation, Business Automation, Workflow Automation, Admin Support, Travel Coordination, Report Preparation, Client Management, No Code Automation, API Integration, Webhook Config.

Executive Personal Virtual Assistant for a Finance Executive

Jun 2026 - Jun 2026 • 0 mos

The client was a senior finance executive managing a demanding portfolio of high value investor relationships, board commitments, and daily business operations with no dedicated personal assistant support, causing scheduling conflicts, missed communications, and mounting administrative backlogs that were directly impacting their professional performance and personal productivity. As a dedicated Executive Virtual Assistant, Personal Assistant, and Personal Virtual Assistant, took complete ownership of the executive's daily operations including executive calendar management, email inbox management, board meeting scheduling across multiple international time zones, travel coordination, investor communication handling, and confidential correspondence management using Google Workspace, Notion, Microsoft Office, and Asana with complete accuracy and full discretion. Served as a trusted executive assistant and administrative assistant by preparing detailed board meeting presentations, investor briefing documents, weekly performance reports, and executive summaries, ensuring the client walked into every engagement fully prepared and professionally confident without spending any time on administrative tasks. Automated critical workflows including investor follow up sequences, meeting reminder notifications, and weekly report generation using Zapier, saving the executive several hours of manual work every week and delivering measurable improvements in overall productivity and operational efficiency throughout the entire engagement. Executive Virtual Assistant, Personal Assistant, Personal Virtual Assistant, Executive Assistant, Administrative Assistant, Social Media Virtual Assistant, Virtual Assistant, Executive Administrative Assistant, Calendar Management, Email Management, Data Entry, Web Research, Market Research, Zapier Automation, Google Workspace, Microsoft Office, Notion, Asana, Remote Assistant, Admin Support, Travel Coordination, Report Preparation, Meeting Coor