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$
USD
I will automate bid addendum tracking and subcontractor follow ups
EMAC A
About this gig
Sent an addendum and not sure which subcontractors actually saw it?
When bids run through email and spreadsheets, it's easy to lose track of who received the latest documents, who acknowledged them and who still hasn't responded. I build a bid tracking workflow that logs each invitation and addendum, shows who has confirmed, and follows up with the rest.
WHAT YOU GET
- Bid log in Google Sheets or Airtable
- Invitation and addendum tracking per subcontractor
- Acknowledgment status: sent, confirmed, missing
- Automatic follow-ups to subs who haven't confirmed
- Bid deadline reminders
- Status summary email to the estimator
- Setup notes for your team
- bid follow up
- subcontractor bids
- bid tracking
- addendum tracking
HOW IT WORKS
1. You send your current bid log or a sample sheet
2. We agree on your addendum and reminder rules
3. I build and test the workflow in n8n
4. You review it and I adjust within your revisions
5. I deliver the working workflow and documentation
Note: This tracks documents and responses only. It doesn't interpret plans, price bids or give legal advice.
Message me before ordering with a sample of your bid log so I can confirm the best package.
Get to know EMAC A
EMAC A
Construction Operations Automation Specialist
- FromUnited States
- Member sinceOct 2026
Languages
English, French
I help general contractors and construction teams automate document tracking and repetitive admin tasks. My services cover COI expiration alerts, subcontractor onboarding, missing-document reminders, lien-waiver follow-ups, and bid/addendum tracking. Using n8n and supported tools like Google Sheets, Airtable, and email platforms, I build workflows around your existing process, with clear status tracking, tested logic, and practical documentation. Have a spreadsheet or manual process you want to improve? Message me with your workflow, tools, and requirements so we can define the right solution.
FAQ
What do you need from me?
Your bid log or a sample, how you send invitations and addenda, your follow-up timing, and who gets the status updates. Fake data is fine.
How do you know a sub acknowledged an addendum?
Each sub gets a one-click confirm link in the email. Premium can also watch for replies, but reply matching isn't perfect.
Do you replace Bidtracer or similar software?
No. This suits teams tracking bids in email and spreadsheets. If you already use bid software, check whether it covers this firs
Can you use my existing bid log?
Usually yes. Send a sample before ordering and I'll confirm.
Which tools do you use?
n8n with Google Sheets or Airtable and Gmail or Outlook.
