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Fiverr Pro
English
$
USD
I will automate subcontractor pay application checks and retainage tracking
EMAC A
About this gig
Are subcontractor pay applications piling up in your inbox while someone checks the math by hand?
Pay apps arrive in different formats, retainage gets tracked in side spreadsheets, and one math error can delay approval or cause a payment dispute. I build a pay application workflow that logs every submission, checks the numbers, tracks retainage by subcontractor, and routes clean applications for approval.
WHAT YOU GET
- Pay app intake log (Google Sheets or Airtable)
- Automatic math checks: totals, prior billings, retainage
- Flags for applications that don't add up
- Retainage ledger per subcontractor and project
- Approval routing to your PM or accountant
- Email alerts to your team
- pay application
- retainage tracking
HOW IT WORKS
1. You send a sample pay app and your retainage rules
2. We confirm the checks and approval steps
3. I build and test the workflow in n8n
4. You review it and I adjust within your revisions
5. I deliver the working workflow and documentation
Note: This automates checks and tracking. A person approves every payment. It isn't accounting, legal or lien advice.
Message me first with a sample pay app (fake data is fine) and I'll confirm the right package.
Get to know EMAC A
EMAC A
Construction Operations Automation Specialist
- FromUnited States
- Member sinceOct 2026
Languages
English, French
I help general contractors and construction teams automate document tracking and repetitive admin tasks. My services cover COI expiration alerts, subcontractor onboarding, missing-document reminders, lien-waiver follow-ups, and bid/addendum tracking. Using n8n and supported tools like Google Sheets, Airtable, and email platforms, I build workflows around your existing process, with clear status tracking, tested logic, and practical documentation. Have a spreadsheet or manual process you want to improve? Message me with your workflow, tools, and requirements so we can define the right solution.
FAQ
What do you need from me?
A sample pay app (fake data is fine), your retainage percentage and release rules, who approves, and your preferred tools.
Do you read PDF pay apps?
Premium can try, but PDF reading isn’t perfect, so every extracted number is confirmed by a person before it’s saved.
Does this approve payments?
No. It checks math, logs submissions and routes them. A person approves every payment.
Can you connect to QuickBooks or Procore?
Not in these packages. Message me first and I’ll tell you whether a custom offer is realistic.
Is this accounting or legal advice?
No. It automates your own rules and doesn’t replace your accountant or attorney.
Which tools do you use?
n8n with Google Sheets or Airtable and Gmail or Outlook.
