Tobiloba O

Executive Assistant | Scheduling & Project Coordination

Itaca Music • Freelance

Aug 2026 - Aug 2026 • 0 mos

I provided executive virtual assistant support to the Managing Director of SpecialLink, a company specializing in CCTV installation, solar systems, inverter solutions, and smart home automation. My responsibilities included managing the executive calendar, scheduling client appointments and internal meetings, organizing email communications, and tracking operational tasks and project deadlines. Using Google Calendar, Gmail, and Trello, I coordinated schedules, maintained clear communication, organized follow-ups, and monitored ongoing tasks to help the Managing Director stay organized and focused on business priorities. Skills and deliverables: - Executive Calendar Management - Email Management - Appointment and Meeting Scheduling - Project and Task Coordination - Administrative Support

Virtual Assistant | Affiliate Registration & Admin Support

Contra • Freelance

May 2026 - May 2026 • 0 mos

I worked as a freelance virtual assistant for a client who needed support with affiliate business registrations across multiple platforms. My role was to review the client’s shared instructions, use the provided account details, complete online registration steps, and communicate clearly whenever extra confirmation was needed. I assisted with affiliate platform setup, login verification, business type selection, currency confirmation, social media/channel details, and Google Docs progress updates. I also made sure not to guess important account information, especially where the platform required choices that could affect the client’s account later. During the project, I successfully completed one affiliate registration and documented the remaining pending setup clearly, including the reason it could not continue without additional client action. This helped the client understand the exact progress, what had been completed, and what information was still required. Key responsibilities included affiliate account setup, admin support, data entry, online form completion, client communication, Google Docs updates, and registration troubleshooting. The project improved my experience in handling online business support tasks with accuracy, patience, and clear communication.

Executive Virtual Assistant

Toptal • Freelance

Feb 2026 - Apr 2026 • 2 mos

Supported business owners and entrepreneurs with daily admin tasks, email management, calendar scheduling, data entry, online research, customer support, Canva designs, social media scheduling, and file organization. Helped clients save time, stay organized, and manage their business operations more smoothly using tools like Google Workspace, Canva, Trello, Notion, and Monday.com.