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Trinh Loan
@loantp_1173
MinhVy
Vietnam
Vietnamese
About me
Nine years in manufacturing and construction, including four years managing Administration and HR for workforces of up to 300. Strengths: building and standardizing internal systems, processes and documentation; personnel records, timekeeping and social insurance; compensation and benefits; recruitment and workforce planning; labor law compliance, labor relations and readiness for WRAP, Better Work and SA8000. An accounting background and five years coordinating three-shift production help align HR with operations and actual costs.
Skills
Trinh Loan
Offline •
Average response time: 1 hour
See my services
HR Information Systems
I will create HR policies, sops and standard forms for your business
Work experience
HR & Administration Manager
Vinam Solutions Pvt Ltd • Full-time
Apr 2026 - Jul 2026 • 3 mos
Export garment factory producing protective workwear | 150 employees SYSTEMS & PROCESSES - Built the internal management system and standardized processes and forms in line with Decree 30/2020/ND-CP on administrative documents. - Developed standard operating procedures (SOPs) for key production positions and led the factory-wide quality management system. - Advised management on organizational restructuring. WORKFORCE PLANNING & RECRUITMENT - Built staffing plans, headcount and recruitment strategies aligned with the production expansion schedule. - Managed recruitment, new-hire training and a new-employee retention program. - Built Excel tools for recruitment management. COMPENSATION & BENEFITS / HR POLICIES - Designed salary and benefits policies and a pay-increase matrix based on seniority and performance rating. - Built a piece-rate pay scheme by operation and an overtime pay calculator. - Controlled payroll data and HR policy implementation. COMPLIANCE & LABOR RELATIONS - Reviewed labor law compliance toward WRAP, Better Work and SA8000 requirements. - Advised on labor relations, contract terminations and the collective labor agreement. - Led internal communication on working hours and pay policies. KEY ACHIEVEMENTS - Built 4 SOPs covering 12 process steps and 100+ forms for the HR, Quality and Accounting departments. - Set up 6 quality control checkpoints, 33 operational forms and 1 worker training kit. - Built a headcount plan to scale from 2.5 to 5.0 production lines within 6 months, including 4 recruitment scenarios and a 12-risk matrix. - Built an Excel recruitment tool (6 sheets, 508 formulas) and a retention program for new hires' first 15 days. - Identified 7 legal risks in employment contracts and audited payroll data for 47 employees.
JSC KREDOBANK
Full-time • 9 yrs 5 mos
HR & Administration Team Leader
Dec 2021 - Apr 2026 • 4 yrs 4 mos
Hot-mix asphalt plant and paving contractor | 300 employees HR RECORDS & DATA - Managed employee files across the full employee lifecycle, including labor contracts, contract addenda and personal records. - Drafted, controlled and issued HR decisions, notices, official letters and administrative documents. - Updated and maintained HR data for management and reporting. TIMEKEEPING, OVERTIME & SOCIAL INSURANCE - Managed timekeeping, overtime and leave data, verifying it before each payroll cycle. - Handled social insurance procedures: enrollment, de-enrollment, sickness and maternity benefits, and other cases. - Monitored and controlled social insurance records for 300 employees. COMPLIANCE & GOVERNMENT RELATIONS - Prepared periodic labor reports and labor management records. - Served as the point of contact with state authorities and the Social Insurance agency. - Received and coordinated responses to labor and social insurance inspections. EMPLOYEE ENGAGEMENT & WELFARE - Organized employee engagement activities and internal programs. - Implemented occupational safety, protective equipment, uniform and welfare programs. - Coordinated employee care and engagement programs. KEY ACHIEVEMENTS - Managed 500+ employee files across the full employee lifecycle. - Processed 200+ social insurance files per year for a 300-employee workforce. - Prepared 2 periodic labor reports per year and served as the point of contact for inspection teams. - Co-organized a company-wide engagement program in Can Tho with 500+ participants.
Production Coordinator
Nov 2016 - Dec 2021 • 5 yrs 1 mo
Hot-mix asphalt plant and paving contractor PRODUCTION COORDINATION & OPERATIONS - Coordinated production and operations under a continuous three-shift system. - Tracked production progress, deliveries and goods status during operations. - Checked and reconciled inbound and outbound goods between documents and actual quantities. ORDERS & COORDINATION - Coordinated with customers, suppliers and carriers to keep orders on schedule. - Managed order documents and delivery-related transactions. - Prepared order documents and daily material consumption reports. KEY ACHIEVEMENTS - Kept production and deliveries running continuously for 5 years under a three-shift system. - Consistently reconciled inbound and outbound goods data between documents and actual stock. - Maintained daily order documentation and material consumption reports. - Built a solid foundation in plant operations that later supported HR cost analysis and headcount planning.
