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I will build an appointment booking ai voice receptionist using vapi or retell ai
LeaAda J.
5.0
5.0
About this gig
Are missed calls costing you revenue? I build 24/7 Inbound AI Voice Receptionists using Vapi AI & Retell AI that answer calls instantly, answer FAQs, and book appointments in real time.
Ideal for clinics, law firms, real estate, and service businesses needing human-sounding AI phone agents.
WHAT YOUR AI RECEPTIONIST CAN DO:
- 24/7 Call Answering: Zero holds, zero missed leads.
- Live Calendar Booking: Syncs with Google Calendar, Cal.com, or GHL during calls.
- Instant SMS Confirmations: Sends booking links/texts post-call.
- Smart Call Transfers: Routes urgent callers directly to your personal line.
- FAQ Knowledge Base: Answers queries about pricing, hours, and services.
- CRM Sync: Updates HubSpot, Salesforce, GHL, or Google Sheets with call logs.
TECH STACK:
- Vapi AI, Retell AI, ElevenLabs, Deepgram
- n8n, Webhooks, Twilio, Google Calendar, HubSpot
NOTE ON RUNNING COSTS:
You will use your own accounts/API keys (Vapi, Retell, Twilio, OpenAI). Telecom fees (~$0.08$0.15/min) are paid directly to those platforms. I will assist with setup during delivery.
Turn your phone into a 24/7 booking machine. Order now or message me!
Get to know LeaAda J.
LeaAda J.
AI Voice Agent Architect, n8n Automation Specialist
- FromUnited States
- Member sinceOct 2026
- Avg. response time1 hour
- Last delivery1 day
Languages
English, Spanish, German
Welcome! I'm LeaAda, an AI Systems Architect specializing in custom Voice Agents and workflow automation.
I help businesses replace missed calls and manual outreach with 24/7 human-sounding AI Voice Receptionists, automated outbound cold callers, and backend n8n integrations.
What I build:
• Inbound AI Receptionists & Booking Bots (Vapi, Retell AI)
• Outbound Lead Qualification Agents (Bland AI, Vapi)
• Custom n8n Webhooks, API Pipelines & CRM Sync (HubSpot, GoHighLevel)
Let’s transform your phone infrastructure into an automated sales machine. Message me today!
FAQ
Will the AI voice receptionist sound robotic during phone calls?
Not at all. We integrate ultra-low latency voice models through Retell AI, Vapi, ElevenLabs, and Deepgram. Response times are usually under 800ms with natural breathing pauses, dynamic inflections, and human-like conversational flow.
How does the AI book appointments on my calendar live during a call?
The AI voice agent uses real-time tool calling connected to your calendar (Google Calendar, Cal.com, or GoHighLevel) via webhooks or n8n. It checks your live availability, offers available slots to the caller, and confirms the booking immediately on the call.
Do I need my own third-party accounts and API keys?
Yes. To ensure your business phone numbers, caller data, and workflows remain 100% under your ownership, you will use your own accounts (Vapi, Retell AI, Twilio, OpenAI). Telecom and AI usage costs (around $0.08–$0.15/minute) are paid directly to those platforms without markups.
Can the AI receptionist transfer urgent calls to my personal mobile phone?
Yes! We set up conditional logic so that if a caller requests a human, mentions an emergency, or meets specific criteria, the AI seamlessly transfers the live call directly to your personal or team phone line.
Can the AI voice agent answer specific questions about my business?
es. We configure a custom Knowledge Base (RAG) using your website content, PDFs, or service guidelines so the AI accurately answers FAQs regarding your pricing, office location, business hours, and policies.
What happens after a call ends?
Automatically via n8n/webhooks, the system logs the full call transcript and audio recording, sends an instant SMS/email confirmation to the customer, and updates your CRM (HubSpot, GoHighLevel, Salesforce, or Google Sheets).
Reviews
1 reviews for this Gig
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D danielwaltt
United States
Really happy with this.I was treated me like a real client should be treated. The script fits my shop perfectly, it sounds friendly and laid back, just like how we talk to customers. The setup guide was easy to follow even for someone like me who’s not into tech. She also explained the monthly costs...
$50
Price
3 days
Duration
Helpful?
Reviews
1 reviews for this Gig
| (1) | ||
| (0) | ||
| (0) | ||
| (0) | ||
| (0) |
Rating Breakdown
- Seller communication level
- Quality of delivery
- Value of delivery
Sort By
Most relevant
D danielwaltt
United States
Really happy with this.I was treated me like a real client should be treated. The script fits my shop perfectly, it sounds friendly and laid back, just like how we talk to customers. The setup guide was easy to follow even for someone like me who’s not into tech. She also explained the monthly costs...
$50
Price
3 days
Duration
Helpful?
