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I will build a qr code preventative maintenance and inspection app
Derek M
About this gig
Is your maintenance schedule in a binder, or in one person's head? I build a QR preventive maintenance app: scan a machine, see what's due, check off the PM, done. The office gets a live list of what's overdue before something breaks.
It's the 20% of CMMS software a small shop actually uses, bought once instead of paying per user every month.
What you get:
- An asset register with a QR tag on every machine
- PM checklists on calendar or meter schedules: every 90 days, every 500 hours
- Work orders created automatically when a PM comes due
- Scan to log a reading, raise a fault, or request service
- An overdue and due-soon list, worst first
- Works offline in the shop and syncs when signal returns
Built for:
- Equipment inspection and machine PMs
- Fire extinguisher and life-safety checks
- Ladder, harness, and fall-protection safety inspection
- Forklift and vehicle pre-use checks
- Fleet service due dates
- Tool and instrument calibration
I'll also get your PM scheduling out of the binder and into the app. That's usually the real work, and it's where most shops get stuck.
Message me and I'll send the live demo.
Get to know Derek M
Derek M
Custom web apps for small businesses: Built for your actual workflow
- FromUnited States
- Member sinceMay 2026
- Avg. response time1 hour
Languages
English
I build custom web applications for small businesses: tools that fit how you actually work, not generic SaaS bent into the wrong shape.
I come from Manufacturing where I built a full production tracking system from scratch: QR-based station scanning, real-time work-in-progress visibility, automated job prioritization.
What you get when you work with me:
A real web app, not a spreadsheet workaround
Hosted on infrastructure with a free tier (so no surprise monthly bills)
Documentation so you can actually run it
Clean, simple interfaces your team will actually use
FAQ
How is this different from MaintainX, Limble, or UpKeep?
Those are full platforms billed per user, every month. This is the core a small shop uses: assets, PM schedules, work orders, scanning. Built for your equipment and owned outright. If you need purchasing, sensors, or analytics, they're the better fit.
Does it work without cell signal or Wi-Fi?
Yes, for the field work. Completing a PM, logging a reading, or raising a fault all save on the phone and upload when signal returns, without double-counting. Adding new assets or schedules needs a connection.
Can a PM be triggered by hours or miles instead of the calendar?
Yes. Scan the machine, type the hour meter or odometer reading, and the PM fires when the interval is reached. Calendar and meter schedules can sit on the same asset.
Can you load our existing PM schedule?
Yes. The Premium build includes it, and it's an add-on for the others. Send me the binder pages, spreadsheet, or old system export and I'll turn them into checklists and schedules.
Does it send email or text reminders?
Not in the base build. The overdue list on the desk is the reminder, and it updates live. If your team needs notifications, tell me in the requirements and I'll quote them.
Can technicians attach photos?
Not in the base build. Photo attachments are available as a custom add-on; message me and I'll quote it for your volume.
Will this keep us compliant with OSHA or fire code?
It keeps a dated, attributed record of every inspection, which is what you show an inspector. It doesn't decide which inspections your site requires; that stays with you or your safety advisor.
Can I try it before I order?
Yes. Message me and I'll send the live demo with printable asset tags. Two machines are already overdue, so you can clear one and watch the list update.
Is there a monthly subscription?
Not to me. It runs in your own Cloudflare account, and a small shop's usage typically fits the free tier. You own the app and the data. Ongoing support is available as an add-on.
