
Derek M
CRM, Automation and Business Software Setup Specialist
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Work experience
CRM & Workflow Automation Specialist — Travel Agency Operations
Visit Santa Barbara • Freelance
Jan 2026 - Jan 2026 • 0 mos
I worked with a travel agency that needed a more organized system for managing client inquiries, trip requests, bookings, itineraries, payments, and follow-up communication. Before the project, the agency was handling most of its workflow through email, spreadsheets, and separate booking tools, which made it difficult to track each client from first inquiry to confirmed trip. My role was to review their existing process and set up a cleaner travel CRM workflow that matched how the agency operated. I helped organize client records, inquiry forms, booking stages, destination details, travel dates, budgets, traveler preferences, and follow-up tasks. I also helped structure the workflow around key stages such as new inquiry, consultation, quote sent, itinerary planning, deposit received, confirmed booking, travel documents, and post-trip follow-up. The goal was to reduce missed follow-ups, improve client organization, and give the agency a professional system for managing bookings and customer communication. The final setup made it easier for the team to track leads, manage trip details, and handle clients with more confidence and consistency.